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Handbook

Checked Setting up and managing a controlled electronic handbook
Checked In conformity with the ISO-standards and the American FDA
Checked Electronic assessment and distribution of documents
Checked Secure access via Windows client,Web interface or other applications (ERP, intranet...)

“Our group purchased 3 modules of Vivaldi Software in 2002. Vivaldi Document Control allowed us to achieve a greater interaction between people on the work floor and the documents they use on a daily basis, which meant the number of users doubled.”   
                                   - Nathalie Fouret - Cosucra Groupe Warcoing -

User friendly and extremely accessible, but secure!

  • Look up documents via a tree structure, shortcuts or via the powerful search function (even on words in the documents themselves)
  • Every user has a personal list of favorite documents.
  • Direct links to documents from your intranet, website or from other applications (only for On-premises version)
  • Choice between Windows client (only for On-premises version) orWeb interface

All file formats are supported

  • Support for all file formats which can be saved in one file
    (MS Office files, PDF, Autocad, photos, videos…)
  • Fast importing of your existing documents (document by document or in batch)
  • Automatic conversion to PDF format (Acrobat) for consultation on the basis of optional PDF plugin.

Extra functionalities for MS Office

  • Use of MS Word or MS Excel templates whereby for example the title, version number or publication date is automatically added...
  • Create documents in Vivaldi Document Control directly from MSWord or MS Excel via a button (only for Onpremises version).

Powerful workflow: from creation or edit up to distribution

  • Electronic assessment via Actions & tasks or on paper (for manual users).
  • The workflow for the assessments and publication can be changed

Compliance

  • Complies fully with the requirements of the various ISO-standards (ISO 9001, ISO 14001, OHSAS 18001, ISO 22000, ISO/TS, ISO 17025…)
  • Complies fully with the FDA legislation on the condition that internal validations are carried out and OmniAudit is installed (optional 3rd party software by Krell Software).

Support for people without access to the system

  • (Automatic) e-mail notification (with the document attached) to users without access. This can also be an external individual (contractors for example).
  • (Automatic) copy of documents and distribution forms when new documents or new versions are published for manual users.
  • Direct links to documents from your intranet, website or from other applications.

Statistics and overviews

  • Statistic of consulted documents, statistic of version number, timeline, distribution per responsible party, distribution per author...
  • List of all edited documents from a certain date (for example since the last external audit)
  • Distribution matrix

Shortcuts

Document control
Process2Flow
LinkComplaint management
LinkCAPA: action plan
LinkPost registration
Training Manager
References
Blog

U.S.A.

Vivaldi Software
5 Strawberry Hill Rd.
Andover , Mass 01810
U.S.A.



Tel. +1 978-852-4689
e-mail: usa@vivaldisoftware.com

United Kingdom

Vivaldi Software
4 Peachtree
Fulwood
Preston PR2 9NR
United Kingdom

Tel. +44 845 6807243
e-mail: uk@vivaldisoftware.com

All Offices

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