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User friendly standard solution
With Vivaldi Document Control you file and control all documents in a user friendly and process driven way.
Conforms to all standard requirements regarding controlled documents.
- Vivaldi Document Control supports all file types.
- Rapid importation of existing documents.
- Vivaldi Document Control automatically changes all data (version, publication date...) in the header of your MS Word or MS Excel documents.
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Consultation using an Intranet or the Internet
Allows users to consult documents using the Intranet client, even if they are on the other side of the world. All the consultation functions of the standard Windows client are preserved: tree structure, advanced search functions, shortcuts, favourites...
Make direct links on your corporate website or intranet to 'live' documents from your Vivaldi Document Control
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Define all access rights and delegate control
An advanced access rights management allows you to grant access rights to different processes, folders and documents to any function within the organization chart.
This means that you can have full confidence in responsibles changing their own documents.
Embedded tools such as assessment flow, digital archive and history, distribution lists and matrices, automatic table of contents... guarantee a significant time gain.
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Favourites
Each user can bookmark his/her own set of documents in their ‘favourites’. Users can open their frequently used documents with a single click of the mouse.
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Advanced search functionality
The powerful search function enables you to find the correct document rapidly every time. Search on author, title, code, version number, publication date...
When using the full version of MS SQL Server as a database platform, you can even search for keywords inside documents of the most common file types (MS Word, MS Excel, Acrobat PDF, MS PowerPoint...)
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Tasks using centralized 'Actions & Tasks'
All tasks generated by Vivaldi Document Control (such as the assessment of new documents or new versions of documents, notification of new publications...) appear in the centralized ‘Actions & Tasks’.
This application is used with all the modules and shows each user an overview
of all pending and finished tasks.
You can link these actions and tasks to your mail server (MS Exchange, Lotus Notes, etc.) so that each user is notified of all pending tasks.
Or would you prefer to use the Agent that notifies you of new tasks from the tray? |
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